Fifty days to go, fifty questions about the AIPS Awards answered
August 14, 2021 - The AIPS Sport Media Awards 2021 are receiving
submissions from all over the world. With the clock marking 50 days
before deadline, here is a reminder with the Frequently Asked Questions
about the most prestigious prize in sports journalism.
1) Is there a fee to enter? No. Submission is completely free.
2) How many works can I submit? You can submit up to two different works across all categories.
3) What’s the deadline for submitting? There is time to submit until October 4, 2021, 6 pm Central European Time, without exceptions.
4) What kind of works are accepted? We accept all original works that were first published between November 10, 2020, and October 4, 2021.
5) Under which categories can I compete?
The 8 senior categories are divided between Writing (Best Column; Best
Colour Piece), Photography (Action Photo; Portfolio), Video (Short
Feature, Athlete Profile, Documentary) and Audio (for all types of audio
reports, podcasts, radio). In addition, there is a Young Reporters
Under 30 category, optional for those born after January 1, 1992, and
split into Photography, Writing and Broadcasting (Audio & Video).
6) Do I choose the category or AIPS does it for me?
You need to choose the category and subcategory, if applicable. But
once your work is reviewed, or after the judging process start, we might
notify you that your work was moved to a more suitable category for
either technical reasons or based on a decision of the Jury.
7) Can I edit a submission once it’s been sent?
Yes, it is possible to add files, change your submission or delete it
and start a new one, until October 4, 2021. Please notice that you can’t
edit the category and subcategory, so if you want to change the
category (ie moving from Best Colour Piece to Best Column or viceversa)
please drop us a line.
8) How do I know if my work was accepted? You
will receive an email after your work was submitted. Then, your work
will be reviewed by AIPS Media staff and, if all is in order, it will
automatically be participating. If there are any problems, missing files
or any other queries, the staff will contact you immediately and let
9) I am a freelancer. Can I participate? Absolutely! The AIPS Sport Media Awards are open to all media professionals, regardless of their work status.
10) What is AIPS?
Is the body that represents international sports media from websites,
newspapers, radio and TV across all continents. There are 161 national
associations that are part of the AIPS network and more than 9,500 AIPS
members worldwide. The creation of the AIPS Sport Media Awards in 2018
was yet another step in the constant evolution of AIPS, whose first
Congress was held in 1924 on the eve of Paris 1924 Olympic Games.
11) I am not an AIPS member. Can I participate?
Yes, you can! There are no limitations to non AIPS cardholders. We hope
that, through our Awards and the AIPS Education programmes, you can
also get to know what AIPS does in terms of culture and how important it
is to be connected.
12) Can a media outlet submit its own work to compete?
We do not give Awards to media outlets, but to journalists,
photographers and videographers individually, which is why participation
needs to come from them directly.
13) What happens if two or more people have worked on a story?
In the event of a team production (ie an audiovisual content) we need
one person to fill the participation form (name, surname, etc), and in
the description field you can acknowledge the rest of the people
involved. If it is a co-production, or an article that was written by
two people, please add it in the description, too. In Photography, team
entries are not allowed.
14) What are the specifications for Writing categories?
We accept all types of articles, without limitations of word count,
given the international character of the AIPS Sport Media Awards (35
different languages participated in the 2020 edition). Book excerpts or
chapters are not accepted unless reproduced in a media outlet under an
15) What are the specifications for the Video categories? The
Athlete Profile and Documentary category are reserved for videos of 10
or more minutes. The Short Feature category encompasses all videos up to
16) What are the specifications for the Photography categories?
The photographs entered in the contest must be made by the photographer
who owns and retains the copyright for the photo. Photographs may not
be manipulated to block out distracting elements or to make significant
changes in color and contrast. Only cropping or removing dust and
scratches are allowed. A photograph may not be entered more than once
i.e. a photo entered into the Action category cannot be entered into the
Portfolio category and vice-versa. No team entries will be accepted.
17) What are the requirements for Audio category? Audio
category submissions can be either a radio report, podcast, piece of
commentary or other audio submission that is not only compelling but
also displays some technical innovation and quality research.
18) My work is part of a series, how can I submit it?
In that case you need to choose one episode/chapter/episode to
represent your submission. This applies to a series of article, a
docu-series or a podcast splits into episodes. Please explain the full
series in the description. (You can use your two submissions to upload
two different chapters/episodes, if you wish so).
19) Can I submit my work in my own language?
Yes, all languages are accepted. We will translate into English all
submissions that were picked in the different voting stages. For
audiovisual works that reach the final stage, please notice that we can
require you the script in your original language in order to ensure
20) How does the judging process work?
We take the judging process very seriously, with five voting stages
before announcing the winners. Once your work has been reviewed and
admitted by AIPS staff, the first selection (longlist) is made,
considering the ratings of an AIPS panel of experts, Executive Committee
members and Jury members. The second stage goes exclusively to the EC,
represented by 24 members from 24 different countries. They will narrow
the longlist into a shortlist. Then the Jury comes into stage, with 11
relevant members of the sport media industry, plus AIPS president Gianni
Merlo as president (voting also in the case of a tie). The Jury will
narrow the shortlist into the Top 10 finalists (third voting stage), Top
3 podium finalists (fourth voting stage) and, a day before the final
ceremony, the winners (fifth and final voting stage). Jurors names and
their career expertise in sport journalism are accessible on the website.
21) What are the prizes of the senior categories?
There’s a total of US$ 104,000 for all podium nominees. Winners of each
of the 8 senior categories will be entitled to a money prize. The first
prize for each is US$ 8,000. Second-placed will earn US$ 3,000. The
third-placed will be rewarded with US$ 2,000.
22) What are the prizes for the Young Reporters categories?
Each of the winners of the Young Reporter Categories will receive a
career-boost opportunity: a scholarship to cover a major international
sports event. Young Reporters categories do not include second and third
23) Can I submit two different works for the Young Reporters category?
No, out of the two submissions per person, only one can be used for any
of the Young Reporters subcategories (Writing, Photography,
Broadcasting), but it is still possible to compete in one of the other
24) How many articles/photo/videos can I submit in the Young Reporters category?
Just one. If you’ve accidentally submitted more than one, we will
contact you to edit your submission (if it is before deadline). Please
make sure to fill all the fields properly to avoid any risks of being
25) How do I know if my work has reached the new stage?
After a careful review, we first announce all the list of participants
and their countries; then we will subsequently publish the longlists by
category, and after each voting stage, we will announce the remaining
candidates: shortlists, Top 10 and Top 3 Podium nominees. All lists will
be published on AIPS Media and AIPS Sport Media Awards websites. The
podium ceremony will take place in early 2022, date and venue to be
confirmed depending on the pandemic situation.
26) My work does not seem to fit in any of the categories, what should I do? We
recommend to contact us via email, or on social media. We will be happy
to help and guide you. We think that most work can fit in our currently
27) What is ‘proof of publication’? It
is the way we can check that your work was actually published and in the
dates that you have stated. It can be a link or a PDF, MP4 or audio
file, depending on the category. In the case of submitting links, they
must not be behind paywalls.
28) Do you accept social media platforms as proof of publication? We
do, as long as you are a sport media professional and you comply with
the rest of the rules. We would like to give as many chances of
participation as possible to all journalists, photographers and
videographers, which is why we are also accepting video-sharing
platforms (such as YouTube and Vimeo) and personal blogs (such as Medium
or Facebook) to ensure that everyone has equal possibilities and
visibility regardless of their employment status.
29) What are the continental rankings? A
few days after the winners are announced, we will also publish the
continental ranking, with the top rated works per category. We consider
this a celebration to the best performers on a regional level.
Certificates of achievement will also be released. Each continental
section or national association is free to pay tribute to the best
30) Can I send a submission by email? No, submissions are only valid if made in the website. They will not be accepted by email, social media or any other platform.
31) How many countries were represented in the AIPS Sport Media Awards? In the first edition, there were participants from 119 countries. The last one had 129 represented countries.
32) How many people participated in the past? A
total number of 1273 submissions participated in the first edition of
the Aips Sport Media Awards. The second edition showed a record of 1746
submissions from 120 countries. The third edition set the record of 1871
submissions from 129 countries.
33) What are the special categories? There
are two special categories not open for submissions: Investigative
reporting and A life in sport. These special categories will not have
finalists: winners will be directly informed in advance by the jury.
These categories are not entitled to a money prize.
34) Can I know more about the past winners? If you want to check the previous winners, and their prestigious work, you can see all the names in the website. Podium 2018 Edition, Lausanne ceremony; Podium 2019 Edition, Budapest ceremony; Podium 2020 Edition, Vigevano castle ceremony.
35) What changed after the pandemic? The
first two galas, in Lausanne 2019 and Budapest 2020, had IOC president
Thomas Bach and FIFA president Gianni Infantino delivering some of the
trophies. All podium nominees had to be present in the final ceremony in
order to claim the prize. The third edition, due to the pandemic, was
held in a medieval castle in Vigevano, Italy, in an online ceremony
broadcast live on YouTube.
36) Why is the website in English? The
main language of the Awards is English. But the website publishes all
the rules in different languages (clicking on the right corner in a
desktop computer). You can write to us in whatever language you speak,
and we will get back to you.
37) What’s the social media policy for @AIPSAwards account? On
our social media platforms (Twitter, Instagram and Facebook) we publish
announcements (deadline, voting stages, rules, reminders) and we might
contact you to remind you to submit your work before the deadline or to
see if you need any assistance. Following you back is under no
circumstances an endorsement nor it represents any advantage.
38) How can I submit? In
order to submit, first you need to sign up at www.aipsawards.com and,
once you’ve created your own profile, you can click on ‘add submission’,
select category and sub-category, upload your work (links or files),
add media name, proof of publication, and then submit.
39) Can I submit two works in the same submission page? No.
You should do it separately. Be aware that you need to repeat the
process for a second submissions. We don’t accept two submissions in one
form (ie two articles within the same page).
40) I am a
freelancer for an agency but the work was published in a different
media outlet. What should I choose when completing the form? If
your proof of publication is the media outlet where it was published,
then you should fill the media outlet’s name. If your proof of
publication is the agency you work for, then fill the agency name. If
you want both names to appear next to your name, please specify in the
description. The more information we receive, the more accurate we can
be when publishing our lists, sometimes containing more than 1,000
names, nationalities and media outlets. Please remember that your own
profile also has the field ‘Company’, applied only to media outlets
employees and not freelancers.
41) I am from one
continent but my work has been published in a different continent. Which
continent will I represent in the continental ranking? The
continental rankings are based in the journalists’ nationalities, not
the countries where the media outlets are based. Therefore, you will
always represent your own continent, based on the information you have
given to us.
42) What’s the advantage of submitting now? The
earlier you submit, the easier it is for us to review your work and
send it to a professional translator, if it is in a foreign language
different from English. You can add your own translation into English,
if you prefer it, but you are not entitled to. Remember that you can
still edit and make amendments in your submission, based on our
suggestions, but only until deadline. So, the earlier you submit, the
43) What does first publication or broadcast mean? It
is the first date in which the video, audio, article or photograph was
published / released. In the photography categories, it is the date in
which it was published in your agency (if applicable) or media outlet,
but also taking into account the date of the event, that must be in the
valid participation window. Private screenings for video products are
not considered as officially released. If you have any doubts, please
write to us, we will be happy to review your personal case.
44) Can I submit the same article/video/photo for the Young Reporters category and in one of the senior categories? Yes, you can.
45) Can one of my works submitted for the senior categories be moved to the Young Reporters category? If
your submission does not go through to the next round, after the
second/third voting stage, the Jury might propose to move it to the
Young Reporters category, only possible if you had not participated in
the Young Reporters category with a different submission. You will be
notified if that happens.
46) What is the AIPS e-College and how it connected with the Awards? Born
as soon as the pandemic was announced, the e-College, also part of the
Cultural project of AIPS, was the first distance learning programme with
top guests from all over the world and AIPS Sport Media Winners and
Nominees to interact with, tell their stories and debate about sport
media quality and discuss the current challenges in our profession. The
e-College 2021 added continental sessions in four different languages.
We are glad to see many attendants, most of them under 30, now
participating in our Awards.
47) Will my work be republished in AIPS media? We
might republish some of the works from podium nominees, with watermark
if they are photos, or redirect to the original link, for promotional
purposes only. AIPS will not use under any circumstances any of the
material received nor will it redistribute it to third parties.
48) If I’m selected as a Top 3 Nominee, will I have to travel to the final ceremony? Originally,
you needed to confirm that you’d be able to travel, with all expenses
covered by AIPS, in order to be present at the ceremony. The pandemic
has changed this in the last edition. We are monitoring the situation
month by month, and we will announce our decision at the beginning of
49) Will this Award change your career? Yes!
We felt that there was not a global award to underline sport media
excellence. The prestige offered by the AIPS Sport Media Awards, open to
all professionals and all languages alike, offers a really view of the
best storytellers across the world. It also represents an inspiration to
young journalists and, definitely, a CV booster.
50) Have you registered and submitted yet? We hope you have!